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| DEFRA MANAGES PROJECT PRIORITISATION WITH GENSIGHT |
Ref: N/1844
Date: 22/09/2008
Contributor: PM Lifeline Editorial, PM Lifeline
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| Defra uses GenSight Project Portfolio Management solution to manage £4 billion portfolio of projects. |
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The GenSight Group, a leading provider of PPM solutions, has provided a custom configured project portfolio management system to the UK Department for Environment, Food and Rural Affairs (Defra).
Defra is using the GenSight Enterprise Portfolio Management software to help to manage the prioritisation of a diverse portfolio of projects and activities including flood management, fuel poverty and environmental initiatives, which can run from a few months to many years.
The GenSight software includes advanced web-based reporting systems and dashboards that use graphical, numerical and tabular displays to provide analysis and reporting on key performance metrics. Based on the scoring system chosen by Defra, GenSight provides an objective visual overview of each projects overall contribution to strategic goals, based upon numerical and qualitative data.
The PPM application helps measure the strategic value and other benefits of each project, as well as the level of commitment to each activity. It highlights projects that have significant cross-cutting benefits to multiple strategic goals, and helps assess the probability of their success. GenSight also analyses resource allocation and spending and provides a prioritisation based approach to budget allocation.
Chris Hix, head of finance for climate change at Defra said: “The department deals with crises such as animal disease emergencies and floods, but also has long-term commitments including the objective of climate change mitigation and adaptation. The department must balance multiple and diverse priorities whilst also taking into account Ministerial, legislative and European Union requirements. We therefore need a tool to support strategic decision-making. Prioritisation and criteria based decision-making helps to get to balanced views and create consensus on the level of contribution of each activity. We are looking at the contribution of individual projects, and also assessing the full portfolio of the Department.”
The benefits provided by GenSight to Defra include:
- The provision of a project portfolio view across the department
- A greater focus on alignment with objectives
- A systematic comparison between activities
- A framework for budget and resource allocation decisions
- Analysis of the balance of costs vs. benefits across the departmental objectives
David Munt, managing director of The GenSight Group said: “As well as its public accountability and pressure to fulfil political objectives, Defra needs to contend with the management of a large budget, which must still be divided between a vast number of projects with conflicting interests and levels of emergency. Prioritising spending and strategic decision-making on this level, taking into account the complexity of data and interests of different stakeholders, can only be carried out objectively with the support of a flexible PPM application such as GenSight. ”
For the past 18 months, the Renew Defra programme has aimed at transforming the way in which Defra does business to make the department more effective, responsive and accountable. One of the Renew objectives is to prioritise activities to match the overall level of resource. Where projects and the funds allocated to them were previously kept in silos, the focus is now on the overall outcome of the department and the value it provides to the taxpayer. The GenSight approach reflects Defras objective of prioritising its portfolio according to the level of contribution of each of the 600 activities across the department.
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